Confidentiality policy

Clear Fr8 Midlands confidentiality policy explains how we expect our employees to treat
confidential information. Employees will unavoidably receive and handle personal and
private information about clients, partners and our company. We want to make sure that
this information is well-protected.
We must protect this information for two reasons. It may:
● Be legally binding (e.g. sensitive customer data.)
● Constitute the backbone of our business, giving us a competitive advantage (e.g.
business processes.)
This policy affects all employees, including board members, investors and contractors who
may have access to confidential information.
Policy elements
Confidential and proprietary information is secret, valuable, expensive and/or easily
replicated. Common examples of confidential information are:
● Unpublished financial information
● Data of Customers/Partners/Vendors
● Patents, formulas or new technologies
● Customer lists (existing and prospective)
● Data entrusted to our company by external parties
● Pricing/marketing and other undisclosed strategies
● Documents and processes explicitly marked as confidential
● Unpublished goals, forecasts and initiatives marked as confidential
Employees may have various levels of authorized access to confidential information.
What employees should do:
● Lock or secure confidential information at all times
● Shred confidential documents when they’re no longer needed
● Make sure they only view confidential information on secure devices
● Only disclose information to other employees when it's necessary and authorized
● Keep confidential documents inside our company's premises unless it's absolutely
necessary to move them


What employees shouldn't do:
● Use confidential information for any personal benefit or profit
● Disclose confidential information to anyone outside of our company
● Replicate confidential documents and files and store them on insecure devices
When employees stop working for our company, they're obliged to return any confidential
files and delete them from their personal devices.
Confidentiality Measures
We'll take measures to ensure that confidential information is well protected. We'll:
● Store and lock paper documents
● Encrypt electronic information and safeguard databases
● Ask employees to sign non-compete and/or non-disclosure agreements (NDAs)
● Ask for authorization by senior management to allow employees to access certain
confidential information
Confidential information may occasionally have to be disclosed for legitimate reasons.
Examples are:
● If a regulatory body requests it as part of an investigation or audit
● If our company examines a venture or partnership that requires disclosing some
information (within legal boundaries)
In such cases, employees involved should document their disclosure procedure and collect
all needed authorizations. We're bound to avoid disclosing more information than needed.
Disciplinary Consequences
Employees who dont respect our confidentiality policy will face disciplinary and, possibly,
legal action.
We'll investigate every breach of this policy. We'll terminate any employee who wilfully or
regularly breaches our confidentiality guidelines for personal profit. We may also have to
punish any unintentional breach of this policy depending on its frequency and seriousness.
We'll terminate employees who repeatedly disregard this policy, even when they do so
This policy is binding even after separation of employment.